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A Guide to Choosing your Perfect Wedding Package
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An Introduction

It is certainly no small thing; hundreds of planning hours and so many different things to think about can sometimes get very overwhelming.  From finding the right venue, researching vendors, creating your style aesthetic, and then actually making sure it all happens on the day, it can be very hard to know where to start.

Remember why you were planning a wedding in the first place; because you found your special someone and you want to tell the world.  These packages have been designed to guide and support you the entire way, letting you create your dream wedding and still have time to enjoy your engagement.

limited bookings

As we only take only a limited number of weddings each year, it is very important to get your enquiry in quick to secure your date!

Current availability

Sept 23   2 spots

Oct 23   2 spots

Nov 23   1 spot

Dec 23   2 spots

Jan 24   2 spots

Feb 24   2 spots

Mar 24   1 spot

Apr 24   2 spots

May 24   2 spots

Styling

The perfect opportunity for those who have started the planning process but don’t quite know how to finish.

If you already have the basics locked in like your venue, caterer, celebrant & photographer but need some help tying all the various styling elements together, that’s where I come in.

Using a wide supplier network, I will help implement your design ideas, & bring your vision to life. There for all the important meetings & there on the day to make sure everything goes the way we planned, & looks the way we wanted it to!

Inclusions

  • Complimentary & obligation free initial meeting to get to know each other & discuss your wedding requirements
  • Full financial management inc. coordination all deposits & final payments to all styling vendors
  • Minimum 3 support meetings throughout planning process inc venue site visit & final meeting the week before
  • Access & guidance to a wide network of suppliers
  • Style guide & digital design proposal
  • Ceremony rehearsal coordination
  • Coordination of vendors, family & friends during ceremony & reception set up & pack down (if needed)
  • Present at venue from vendor arrival time until the party gets going (venue dependent)  

Prices start from $4400 (inc GST) (includes travel to & from venues in the Perth metro area inc Swan Valley) 

Marquee Weddings from $5500 (inc GST)

planning

Perfectly suited to those couples who want the perfect day but just don’t know where to start nor have the time to plan, organise & execute on their own. 

Right from the get go I will guide you through the planning process, helping you streamline your ideas, find your venue, select your vendors & design your space to name a few.

I will personally attend any or all vendor meetings requested, and be there on the day to ensure all the hard work seamlessly comes together. 

Inclusions

  • Complimentary & obligation free initial meeting to get to know each other & discuss your wedding requirements
  • Full financial management inc. coordination all deposits & final payments to all styling vendors
  • Minimum 5 support meetings throughout planning process inc venue site visit & final meeting the week before
  • Access & guidance to a wide network of suppliers
  • Style guide & digital design proposal
  • Ceremony rehearsal coordination
  • Coordination of vendors, family & friends during ceremony & reception set up & pack down (if needed)
  • Present at venue from vendor arrival time until the party gets going (venue dependent)

Prices start from $6600 (inc GST) (includes all travel to & from venues in the Perth metro area inc Swan Valley)

Marquee Weddings from $7700 (inc GST)

destination

Alice Heydon Events is available to travel both interstate and international for weddings and events, in fact I love it! Any excuse to get on a plane, travel to new places and create incredible experiences wherever I go.

I am a strong believer in using local suppliers wherever possible, and I have made some lovely relationships especially with suppliers in our beautiful South West region of WA.

So wherever your wedding or event may be, pick which package might suit you best and do get in contact.  

Travel fees start from $880 (inc GST) and are varaible depending on location and current fuel prices

enquire here!

FAQs

Where are you based?

I’m based in Perth, Western Australia but I’m happy to travel!  I’ll travel down south, up north & across the seas!

What do you actually do?

I am an event & wedding planner, a stylist & on the day coordinator.  I’ve worked in the industry for over 16 years so I have a lot of experience in lots of difference areas – this is great for you because you can pick and choose exactly what service suits you best!

I can help you from the very beginning, starting with venues & all the suppliers (amidst a disgusting amount of spreadsheets!), I can come in a little way down the line once you’ve organised the majority of suppliers & help you design & style your event with all those little detail you think you’re missing, e.g. stationary, florals, napkins, candles, plates, chairs, furniture etc. or lastly I can come in right at the end.

You’ve done all the hard work & you want to handball it off so you can relax. I do vendor meeting, site visits, time lines & run sheets, & then I’m there on the day (usually a 12-14 hour day!) from set up to pack down.

What is included in your fee?

My services fee is for my time and expertise.  I do however have a small select number of styling items that I use all the time and come included if you decide to work with me.  It does however depend on the style of your wedding or event as they may not be suitable. Saying that I use my glass hurricane vases at almost every wedding!

All other styling items come at their own cost and are on top of my fee e.g. florals, stationary, centrepieces, furniture.

Why do you charge for travel fees?

My initial fee is for my services alone and are extra fees for any travel outside of the Perth area – these travel fees consist of accomodation, any travel expenses and fuel and range form $880 inc GST and upwards.  This is normally because if I’m going down south or up north I will have to stay for a minimum of 3 days to coordinate and produce your wedding or event.

Will you do weddings and events on public holidays and are there any extra fees?

Absolutely unless I have anything personal planned well in advance so it is best to ask me early! Please be aware that travel fees or accomodation fees will mostly be higher if your wedding or event is down south on public holiday weeekends, Christmas or NYE. My services fee however remains the same.

How would you describe your style?

I would describe my style as bold & colourful, mixing modern with the traditional. Someone once described me as New York modern – I quite liked that description!  While I love a good white wedding, nothing makes me happier than to pop a bit of colour in there!  I’d also say I’m a little bit traditional as well, although I do love to experiment. If you hadn’t noticed, I do love black…!

What is the difference between an event planner, event stylist & on the day coordinator?

An event planner does it all, an event stylist deals with creating a coherent aesthetic aka making it pretty & an on the day co-ordinator comes in 3-4 weeks before, you hand over the reigns & we do the rest for you including being there on the day from start to finish.

Depending on where you are in your planning journey, the best thing is to get in touch & we can chat about what it is you actually need!

How do I get started working with you?

The best way to start working with me is to go to the contact page and fill out the contact form here.  You are also more than welcome to email me any design inspiration images at hello@aliceheydon.com. I love these; it really helps me get to know you.  Then we meet in person or over video to have a good old chat, and if you want to go ahead, you put down a 50% deposit of my fee.  Ultimately the brief comes from the client, & while I have my own personal style, I always try to make my style & your design ideas come together to create something super special.

Do you work with influencers?

Yes absolutely but I do not work for free.  I will absolutely help you to organise your event, but there must be a business to business contra arrangement to ensure we all get what we need out of the event.

What is the deposit to book your services?

I require 50% of the agreed fee to start any work, & the final balance 28 days prior to the event date. All prices are inclusive of GST.

Do you charge hourly, flat rate or a % of my overall budget?

I charge an overall flat fee so there should be no surprises. Although saying that unknown surprises sometimes rear their ugly head from time to time & this is charged by the hour on top. I charge $55 per hour, but of course this is cleared with my clients first.

What is your cancellation & refund policy?

Please note all deposit booking fees are non- refundable. If you need to change a date late in the game when everything’s been booked a $500 date change fee applies.

If you need to cancel completely, 6 – 12 months out incurs a 50% planning fee aka your booking fee, if 3-6 months out, 75% and within a 1-3 months, the full planning fee.

Please remember we’ve already spent a lot of time together organising everything, locking in venues & suppliers & I have kept that date available for you and you only. If you have to cancel so close to your date I could have given that date & time to another couple or client.  I hope you understand.

COVID-19 CLAUSE

All cancellation charges above apply.

If the government has mandated a lock down and the wedding is forced to be postponed your transfer fee will not apply.

If however the government has mandated a lock down but weddings are allowed to go ahead even with smaller numbers and you choose to postpone, a transfer fee will still apply.

Why do I need an event planner?

We supply reputable trustworthy & reliable vendors, negotiate the best rates & discounts for you & coordinate all aspects of the event ultimately saving time, money & stress.  Using an event planner saves a lot of hassle & worry, & lets you enjoy the very event you’re looking forward to!

Thumbs up to us for making it look so easy but events don’t just magically happen by themselves. Oh no, it takes a lot of hours, emailing, negotiation, researching, mood boards, spreadsheets, driving & meetings to make sure everything comes together.

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Contact

Email

hello@aliceheydon.com or contact us here

Address

Perth, Western Australia