services

A Guide to Choosing your Perfect Wedding Package

an introduction

It is certainly no small thing; hundreds of planning hours and so many different things to think about can sometimes get very overwhelming. From finding the right venue, researching vendors, creating your style aesthetic, and then actually making sure it all happens on the day, it can be very hard to know where to start.

Remember why you were planning a wedding in the first place; because you found your special someone and you want to tell the world. These packages have been designed to guide and support you the entire way, letting you create your dream wedding and still have time to enjoy your engagement.

As we only take only a limited number of weddings each year, it is very important to get your enquiry in quick to secure your date!*

CURRENT AVAILABILITY

2024

February
March
April
May

FULL
FULL
1 spot
2 spots

2025

January
February
March
April
May

1 spot
2 spots
1 spot
2 spots
2 spots

our signature process

What is true is while every wedding or event is unique and individual to each client, the quality process remains the same for all. See below to find out how we work.

01.    

enquiry

Clients will firstly fill in an enquiry form on the contact page on the website. Please try to include as much information as possible including names, dates, locations, vendors already booked or scoping and most importantly your back story. If for a wedding, how you met, what you love to do together, how they proposed. If for a party, what are your favourite pastimes, your favourite food. If a corporate event, who is your company, what it is about and what does it hope to achieve with the event. You will then receive an automated email with packages, pricing and the chance to organise a face to face or video consultation.
 
02
 

consultation

 
During the consultation, we will talk about your enquiry form in more detail.  What your event is about, what do you want to achieve, how do you want your guests to feel when they walk through the door, what journey do you want to take them on. I will outline my packages and pricing and identify which may suit you best in relation to your own individual wants, needs and budget.  I will then go away and start to put together an initial design proposal for you to show that I have listened in our consultation giving you the confidence I can execute the wedding or event you always wanted.
 
03
 

planning

 
Once your initial deposit has been made, if you have chosen the full planning package we start with booking in the most important big ticket vendors; venue, catering, photo, video, DJ.  It is crucial we get these particular vendors right and so this is where a lot of time, back and forth is allocated. We want to make sure you and your guests are in a beautiful location, well fed, and documented authentically throughout but also within budget.  I will suggest particular vendors that I think will be a good fit following our initial consultation, but you are welcome to suggest your own if you have any in mind.
 
04
 

design

 
When the big ticket vendors are booked in, then we can start to get on with the fun stuff; your wedding or event aesthetic, the style, the vibe, the wow moment.  This can include sourcing furniture, designing lighting and audio-visual projection, floral installations, stationary design, linens, decals, glassware, cutlery, favours and more. This is where we take your story and bring it to life through purposeful creation through beautiful things individual to you. Through your online portal you have access to a live digital proposal which we can amend again and again until we get it right.
 
05
 

execution

 
Bringing everything together, through meetings and site visits, and careful curation of floor plans, layouts and timelines, your wedding or event will slowly start to take shape.  I will personally oversee all financial management of your event, ensuring that we stay within your budget, prioritise things that are important to you and delete the things that are not necessary. You will also have access to an online shared planning checklist and budget document for your own peace of mind that everything is tracking nicely and you are aware of what your next piece of homework is.  On the day, my team and I are there setting up, sometimes from the day before, ensuring a seamless transition from paper to venue, making sure it looks the way we planned, all vendors know what they are doing and when, and the day runs to time from the morning, through ceremony to reception.
 
06
 

goodbye

 

While it may be goodbye for now, it is not goodbye forever.  Shortly after your wedding or event, I will send a follow up email checking in on you, and most likely many many Instagram messages with photos and videos.  I will request a Google and/or Facebook review which I will appreciate more than you know. If you have any photos or videos to share I would love for you to tag me and our fellow vendors, we are so excited to see any feedback from our clients, it shows us you loved and appreciated our work. I do also to say hello from time to time, to see how life is treating you. Maybe you picked up your lives and left town, maybe you built you own home, maybe you started a family, maybe your business went from strength to strength.  Please know that I am always here if you need me and don’t ever be afraid to say hi back.

01

styling

The perfect opportunity for those who have started the planning process but don’t quite know how to finish.

If you already have the basics locked in like your venue, caterer, celebrant & photographer but need some help tying all the various styling elements together, that’s where I come in.

Using a wide supplier network, I will help implement your design ideas, & bring your vision to life. There for all the important meetings & there on the day to make sure everything goes the way we planned, & looks the way we wanted it to!

INCLUSIONS

– Complimentary & obligation free initial meeting to get to know each other & discuss your wedding requirements
– Full financial management inc. coordination all deposits & final payments to all styling vendors
– Minimum 3 support meetings throughout planning process inc venue site visit & final meeting the week before
– Access & guidance to a wide network of suppliers
– Style guide & digital design proposal
– Shared planning checklist & budget documents
– Ceremony rehearsal coordination
– Coordination of vendors, family & friends during ceremony & reception set up & pack down (if needed)
– Present at venue from vendor arrival time until the party gets going (venue dependent)

Prices start from $5500 (inc GST) (includes travel to & from venues in the Perth metro area inc Swan Valley)

Bride and groom dancing in black marquee with large Demetrios princess dress
02

planning

Perfectly suited to those couples who want the perfect day but just don’t know where to start nor have the time to plan, organize & execute on their own.

Right from the get go I will guide you through the planning process, helping you streamline your ideas, find your venue, select your vendors & design your space to name a few.

I will personally attend any or all vendor meetings requested, and be there on the day to ensure all the hard work seamlessly comes together.

INCLUSIONS

– Complimentary & obligation free initial meeting to get to know each other & discuss your wedding requirements
– Full financial management inc. coordination all deposits & final payments to all styling vendors
– Minimum 5 support meetings throughout planning process inc venue site visit & final meeting the week before
– Access & guidance to a wide network of suppliers
– Style guide & digital design proposal
– Shared planning checklist & budget documents
– Ceremony rehearsal coordination
– Coordination of vendors, family & friends during ceremony & reception set up & pack down (if needed)
– Present at venue from vendor arrival time until the party gets going (venue dependent)

Prices start from $7700 (inc GST) (includes travel to & from venues in the Perth metro area inc Swan Valley)

03

destination weddings

Are you envisioning a destination wedding against the breathtaking landscapes of Western Australia? Look no further. I’m Alice Heydon, and I’m excited to guide you through our exclusive Destination Wedding Packages crafted just for you.

Parmelia_Hilton_Wedding_Styled_Shoot_FG-36

Frequently-asked questions

I’m based in Perth, Western Australia but I’m happy to travel! I’ll travel down south, up north & across the seas!
I am an event & wedding planner, a stylist & on the day coordinator. I’ve worked in the industry for over 16 years so I have a lot of experience in lots of different areas – this is great for you because you can pick and choose exactly what service suits you best! I can help you from the very beginning, starting with venues & all the suppliers (amidst a disgusting amount of spreadsheets!), I can come in a little way down the line once you’ve organised the majority of suppliers & help you design & style your event with all those little detail you think you’re missing, e.g. stationary, florals, napkins, candles, plates, chairs, furniture etc. or lastly I can come in right at the end. You’ve done all the hard work & you want to handball it off so you can relax. I do vendor meeting, site visits, time lines & run sheets, & then I’m there on the day (usually a 12-14 hour day!) from set up to pack down.
My services fee is for my time and expertise. I do however have a small select number of styling items that I use all the time and come included if you decide to work with me. It does however depend on the style of your wedding or event as they may not be suitable. Saying that I use my glass hurricane vases at almost every wedding! All other styling items come at their own cost and are on top of my fee e.g. florals, stationary, centerpieces, furniture.
My initial fee is for my services alone and are extra fees for any travel outside of the Perth area – these travel fees consist of accommodation, any travel expenses and fuel and range form $880 inc GST and upwards. This is normally because if I’m going down south or up north I will have to stay for a minimum of 3 days to coordinate and produce your wedding or event.
Absolutely unless I have anything personal planned well in advance so it is best to ask me early! Please be aware that travel fees or accommodation fees will mostly be higher if your wedding or event is down south on public holiday weekends, Christmas or NYE. My services fee however remains the same.
I would describe my style as bold & colorful, mixing modern with the traditional. Someone once described me as New York modern – I quite liked that description! While I love a good white wedding, nothing makes me happier than to pop a bit of color in there! I’d also say I’m a little bit traditional as well, although I do love to experiment. If you hadn’t noticed, I do love black…!
An event planner does it all, an event stylist deals with creating a coherent aesthetic aka making it pretty & an on the day coordinator comes in 3-4 weeks before, you hand over the reigns & we do the rest for you including being there on the day from start to finish. Depending on where you are in your planning journey, the best thing is to get in touch & we can chat about what it is you actually need!
The best way to start working with me is to go to the contact page and fill out the contact form here. You are also more than welcome to email me any design inspiration images at hello@aliceheydon.com. I love these; it really helps me get to know you. Then we meet in person or over video to have a good old chat, and if you want to go ahead, you put down a 50% deposit of my fee. Ultimately the brief comes from the client, & while I have my own personal style, I always try to make my style & your design ideas come together to create something super special.
Yes absolutely but I do not work for free. I will absolutely help you to organize your event, but there must be a business to business contra arrangement to ensure we all get what we need out of the event.
I require 50% of the agreed fee to start any work, & the final balance 28 days prior to the event date. All prices are inclusive of GST.
I charge an overall flat fee so there should be no surprises. Although saying that unknown surprises sometimes rear their ugly head from time to time & this is charged by the hour on top. I charge $55 per hour, but of course this is cleared with my clients first.
Please note all deposit booking fees are non- refundable. If you need to change a date late in the game when everything’s been booked a $500 date change fee applies. If you need to cancel completely, 6 – 12 months out incurs a 50% planning fee aka your booking fee, if 3-6 months out, 75% and within a 1-3 months, the full planning fee. Please remember we’ve already spent a lot of time together organizing everything, locking in venues & suppliers & I have kept that date available for you and you only. If you have to cancel so close to your date I could have given that date & time to another couple or client. I hope you understand. COVID-19 CLAUSE All cancellation charges above apply. If the government has mandated a lock down and the wedding is forced to be postponed your transfer fee will not apply. If however the government has mandated a lock down but weddings are allowed to go ahead even with smaller numbers and you choose to postpone, a transfer fee will still apply.
We supply reputable trustworthy & reliable vendors, negotiate the best rates & discounts for you & coordinate all aspects of the event ultimately saving time, money & stress. Using an event planner saves a lot of hassle & worry, & lets you enjoy the very event you’re looking forward to! Thumbs up to us for making it look so easy but events don’t just magically happen by themselves. Oh no, it takes a lot of hours, emailing, negotiation, researching, mood boards, spreadsheets, driving & meetings to make sure everything comes together.

I’m based in Perth, Western Australia but I’m happy to travel! I’ll travel down south, up north & across the seas!

I am an event & wedding planner, a stylist & on the day coordinator. I’ve worked in the industry for over 16 years so I have a lot of experience in lots of different areas – this is great for you because you can pick and choose exactly what service suits you best!
I can help you from the very beginning, starting with venues & all the suppliers (amidst a disgusting amount of spreadsheets!), I can come in a little way down the line once you’ve organised the majority of suppliers & help you design & style your event with all those little detail you think you’re missing, e.g. stationary, florals, napkins, candles, plates, chairs, furniture etc. or lastly I can come in right at the end.
You’ve done all the hard work & you want to handball it off so you can relax. I do vendor meeting, site visits, time lines & run sheets, & then I’m there on the day (usually a 12-14 hour day!) from set up to pack down.

My services fee is for my time and expertise. I do however have a small select number of styling items that I use all the time and come included if you decide to work with me. It does however depend on the style of your wedding or event as they may not be suitable. Saying that I use my glass hurricane vases at almost every wedding!
All other styling items come at their own cost and are on top of my fee e.g. florals, stationary, centerpieces, furniture.

My initial fee is for my services alone and are extra fees for any travel outside of the Perth area – these travel fees consist of accommodation, any travel expenses and fuel and range form $880 inc GST and upwards. This is normally because if I’m going down south or up north I will have to stay for a minimum of 3 days to coordinate and produce your wedding or event.

Absolutely unless I have anything personal planned well in advance so it is best to ask me early! Please be aware that travel fees or accommodation fees will mostly be higher if your wedding or event is down south on public holiday weekends, Christmas or NYE. My services fee however remains the same.

I would describe my style as bold & colorful, mixing modern with the traditional. Someone once described me as New York modern – I quite liked that description! While I love a good white wedding, nothing makes me happier than to pop a bit of color in there! I’d also say I’m a little bit traditional as well, although I do love to experiment. If you hadn’t noticed, I do love black…!

An event planner does it all, an event stylist deals with creating a coherent aesthetic aka making it pretty & an on the day coordinator comes in 3-4 weeks before, you hand over the reigns & we do the rest for you including being there on the day from start to finish.
Depending on where you are in your planning journey, the best thing is to get in touch & we can chat about what it is you actually need!

The best way to start working with me is to go to the contact page and fill out the contact form here. You are also more than welcome to email me any design inspiration images at hello@aliceheydon.com. I love these; it really helps me get to know you. Then we meet in person or over video to have a good old chat, and if you want to go ahead, you put down a 50% deposit of my fee. Ultimately the brief comes from the client, & while I have my own personal style, I always try to make my style & your design ideas come together to create something super special.

Yes absolutely but I do not work for free. I will absolutely help you to organize your event, but there must be a business to business contra arrangement to ensure we all get what we need out of the event.

I require 50% of the agreed fee to start any work, & the final balance 28 days prior to the event date. All prices are inclusive of GST.

I charge an overall flat fee so there should be no surprises. Although saying that unknown surprises sometimes rear their ugly head from time to time & this is charged by the hour on top. I charge $55 per hour, but of course this is cleared with my clients first.

Please note all deposit booking fees are non- refundable. If you need to change a date late in the game when everything’s been booked a $500 date change fee applies.
If you need to cancel completely, 6 – 12 months out incurs a 50% planning fee aka your booking fee, if 3-6 months out, 75% and within a 1-3 months, the full planning fee.
Please remember we’ve already spent a lot of time together organizing everything, locking in venues & suppliers & I have kept that date available for you and you only. If you have to cancel so close to your date I could have given that date & time to another couple or client. I hope you understand.


COVID-19 CLAUSE
All cancellation charges above apply.
If the government has mandated a lock down and the wedding is forced to be postponed your transfer fee will not apply.
If however the government has mandated a lock down but weddings are allowed to go ahead even with smaller numbers and you choose to postpone, a transfer fee will still apply.

We supply reputable trustworthy & reliable vendors, negotiate the best rates & discounts for you & coordinate all aspects of the event ultimately saving time, money & stress. Using an event planner saves a lot of hassle & worry, & lets you enjoy the very event you’re looking forward to!
Thumbs up to us for making it look so easy but events don’t just magically happen by themselves. Oh no, it takes a lot of hours, emailing, negotiation, researching, mood boards, spreadsheets, driving & meetings to make sure everything comes together.

Ready to move forward with Alice Heydon Events?

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Perth, Western Australia

        

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